AGU has information posted about the rights and responsibilities of authors. I’ve written about this a few years ago, but there is more news to share, so I’m writing another post about it. But first, a recap: at the Author Resource Center there is a link a short Eos article on AGU’s Authorship Guidelines. The main point distills down to two quotes from the article: “only those who have significantly contributed to the research and preparation of the article should be listed as coauthors,” and “all of these coauthors share responsibility for submitted articles.” As a first/corresponding author, it is up to you to decide what constitutes a significant contribution to either the research or the manuscript preparation. As a coauthor, it is your job to read the paper and agree with its content.
I have a cautionary tale for you about authorship. Back in February at the AGU EiC Meeting, we discussed several real (but anonymized) case studies of sticky ethical situations for editors. One of them was about authorship, in which an editor received an email stating that this person saw a draft of a now-submitted paper with additional authors listed on it. Should the editor follow up with this person, with the first (or corresponding) author, or with the now-removed potential author? Or do nothing? An interesting point was made by AGU staff – if the issue rose to the level of a legal proceeding, an unpublished draft of a manuscript is a document that could be subpoenaed as evidence. Woah.
The website from which is came has nothing to do with science; I just like the picture and think its very appropriate for this topic.
So, I have this advice for you: add authors to the manuscript only after they have confirmed their acceptance of such a role. That is, just use “…and possible additional coauthors” in the draft, and as coauthors confirm their role, then insert their name into the list.
Here is another related point about this: if you add or subtract authors after the initial submission of a paper, then you must indicate this within GEMS – there will be a question and a text box specifically about this – and explain why the person’s role has changed. Please don’t just restate that you have added so-and-so to the list, but give a reason. Unfortunately, authorship malfeasance exists and AGU must check this to ensure proper authorship ethics on papers in AGU journals. If you do not adequately explain an authorship change, then either AGU staff or the Editor will send you an email and the paper will be held until this is resolved.